Services -

Starting at $200/month

All services are 100% customizable for your organizational needs.

  • We handle your day-to-day financial record-keeping in QuickBooks Online so you can focus on running your business.

    • QuickBooks Online setup and customization

    • Transaction recording and categorization

    • Bank and credit card reconciliations

    • Accounts payable and receivable management

    • Monthly financial statements and reports

    • Year-end preparation and documentation

    • Chart of accounts organization

    • Clean-up of backlogged books

    • Automated workflows and rules setup

    • Ongoing financial organization and maintenance

    Add-ons:

    • Sales Tax

    • Budgeting

    • Estimated Tax Payments

    • Payroll Management

    • Payroll Processing

  • Take the stress out of payroll with our comprehensive payroll services. For businesses who need the full-service and do not have an in-house HR team.

    • Accurate wage calculations and withholdings

    • Federal, state, and local payroll tax filing

    • Direct deposit setup and processing

    • W-2, W-4, and 1099 preparation and distribution

    • Time tracking system integration

    • Workers' compensation reporting

    • Quarterly and annual payroll tax compliance

    • New hire reporting and onboarding support

    • Payroll Processing

  • We ensure your team gets paid accurately and on time, every time. For businesses with an in-house HR team.

    • Employee wage and salary calculations

    • Hourly and salaried payroll processing

    • Overtime and bonus calculations

    • Direct deposit and check distribution

    • Pay stub generation and employee portals

    • Paid time off (PTO) tracking

    • Benefits deduction management

    • Garnishment processing

    • Payroll schedule customization (weekly, bi-weekly, semi-monthly, monthly)

    • Payroll tax calculations and withholdings

    • Form 941 Filing

  • Maximize your grant funding with our specialized grant management services.

    • Grant application and proposal preparation

    • Budget development and planning

    • Fund allocation and restriction tracking

    • Compliance monitoring and documentation

    • Required financial reporting to grantors

    • Audit preparation and support

    • Deadline tracking and management

    • Multi-grant coordination for complex funding sources

Book
Nonprofit Bookkeeping Case Study
CASE STUDY

From Deficit to Surplus

How professional bookkeeping helped a growing 501(c)(3) build proper financial infrastructure and uncovered a hidden $344 surplus

The Bottom Line

Their books showed a $155 deficit. The truth? They had a $344 surplus. For a 501(c)(3) where every dollar counts, that's the difference between struggling and thriving.

The Challenge

A dedicated 501(c)(3) organization reached out in crisis mode. They were doing incredible community work but their books had fallen dangerously behind, and they didn't realize just how wrong their numbers were.

200+
Uncategorized Transactions
4 months
Past 990 Deadline
$155
Reported Deficit
0
Nonprofit-Tailored Accounts

This wasn't just about being behind. With their Form 990 four months overdue, they faced IRS penalties, potential loss of tax-exempt status, and grant applications stuck without accurate financials.

But speed wasn't their only problem. Accuracy was.

The Discovery

As I began preparing their overdue Form 990, the red flags appeared immediately. The numbers weren't just incomplete. They were fundamentally wrong.

Problem #1: Revenue Misclassification

Travel reimbursements were recorded as income, artificially inflating revenue and distorting grant reporting.

Problem #2: Undeposited Funds in Limbo

Money received but improperly categorized created confusion about available resources.

Problem #3: Generic Chart of Accounts

Accounting categories didn't reflect nonprofit operations. Grant revenue, program expenses, and admin costs were all mixed together.

Had I filed the 990 based on these numbers, we would have reported false information to the IRS.

The Transformation

I systematically addressed each issue to build proper financial infrastructure:

✓ Categorized All 200+ Transactions

Every transaction was reviewed and properly assigned based on its true nature and purpose.

✓ Reclassified Travel Reimbursements

Moved reimbursements from income to proper expense categories, correcting inflated revenue.

✓ Built Nonprofit-Specific Chart of Accounts

Redesigned categories to reflect grants, program expenses, fundraising costs, and administrative expenses.

✓ Revealed True Financial Position

With all corrections in place, the organization's actual financial health emerged.

Before Cleanup

($155)

DEFICIT

Based on misclassified transactions

After Cleanup

$344

SURPLUS

True financial position revealed

Same organization. Same transactions. Completely different financial story. For a 501(c)(3) where every dollar counts, this changes everything.

The Real Impact

This wasn't just about correcting numbers. For a growing nonprofit building its infrastructure, the implications were massive:

What Could Have Gone Wrong:

❌ IRS compliance issues from filing incorrect data
❌ Failed grant applications showing deficit-ridden financials
❌ Board decisions based on false scarcity
❌ Never knowing their true financial health

What Actually Happened:

✓ Accurate 990 filed with clean compliance record
✓ Stronger position for grant applications
✓ Board focused on growth instead of austerity
✓ Clear financial foundation for sustainable operations

Key Lessons

1. "Catching Up" Is Not the Same as "Getting It Right"

Someone could have entered all 200 transactions and still missed every classification error. Current books and accurate books are not the same thing.

2. Building Proper Infrastructure Matters

For 501(c)(3) organizations where every dollar counts, proper categorization isn't just good practice. It's the foundation for sustainable growth and accurate storytelling to funders.

3. Nonprofit Bookkeeping Requires Specialized Knowledge

Understanding grant revenue, program vs. admin expenses, and restricted funds isn't optional. These categories tell your organization's financial story.

Is Your Nonprofit at Risk?

Books more than 2 months behind
Generic chart of accounts not tailored to nonprofits
Form 990 deadline approaching with incomplete books
Board asking financial questions you can't confidently answer
Revenue/expense categories that seem "off"
Someone without nonprofit experience managing books

If you checked even one box, let's talk about building your financial infrastructure.

Building Financial Infrastructure for Growing Nonprofits

I specialize in helping 501(c)(3) organizations build proper bookkeeping systems because when every dollar counts, accuracy isn't optional.

📧 [bridgethegapfin@gmail.com]

📞 [612-791-2697]

Schedule a Free Consultation

"Because your mission deserves accurate numbers."

Blue background with white text saying 'NDC'

NDC Pilot Program Free Support for Minority-Owned Businesses

We’re proud to partner with the Neighborhood Development Center (NDC) through a City of Minneapolis–funded pilot program designed to help minority-owned small businesses in the metro area build a strong financial foundation.

If your business has employees, this program provides 14 hours of free, one-on-one assistance with:

  • Payroll setup – ensuring your employees are paid accurately and on time

  • Bookkeeping support – organizing your finances and keeping accurate records

  • Compliance guidance – meeting all local, state, and federal payroll requirements

This is more than just paperwork-it’s about helping your business:

  • Stay legally compliant

  • Save time and avoid costly mistakes

  • Build a strong foundation for long-term financial wealth

There’s no cost to you. This program is funded to support your growth, so you can focus on running your business while we help set you up for lasting success.

📌 Spots are limited and open until November 15th. 2025

Claim Your Spot